Conference Program

Online Program

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Bibliographic Management: Acquiring a Site License, Ramping Up Instruction, and the Campus Response

John D. Jones Jr., Kristina Palmer, and Lisa K. Traditi, University of Colorado Anschutz Medical Campus


To share the process the library followed to acquire an EndNote site license, how we ramped up and adapted our current EndNote training to anticipate and meet the increased needs and how the campus responded to the changes to inform other institutions who might be considering a similar course of action.


An academic health sciences center serving researchers, clinicians, educators and students in medicine, pharmacy, nursing, dentistry, physical therapy, physician assistance and other master’s and PhD programs as well as a major hospital.


In 2015, the library began discussing the need for a site license to EndNote.  The Office of Information Technology had recently developed a process for campus consideration of software site licenses. The library was in a key position to spearhead acquiring EndNote.  Once the approval was in place, the details of negotiating, purchasing and software distribution methods needed to be worked out.  In the meantime the library could plan how to meet the expected training needs free access to EndNote might create.



Assessing the Effectiveness of Targeted Emails: Valuable Delivery Tool or Information Overload?

Kristy Steigerwalt and Nora Franco, University of Missouri-Kansas City


As librarians, we are often asked to deliver targeted information concerning topics solicited by patrons.  In embedded librarianship, this information sometimes takes the form of point of care questions, often it is provided in the form of emails compiled after rounds as a result of more intensive research.  Is the time invested in researching and composing these emails validated by presumed user consumption of this information?  This paper will assess how often teams of medical students, residents, and faculty members open, review, and explore targeted resources sent by two embedded Clinical Medical Librarians after rounds. 


A targeted email is sent by two embedded librarians most days following rounds.  Some of this content is generated via questions asked directly by the rounding team, other is determined at the discretion of the rounding librarian.  We conducted a quantitative investigation to examine the number and frequency of email opens and clicks by medical students, physicians, and residents at a University-affiliated urban hospital using email data collected by MailChimp over the course of nine months. 


This study will provide an analysis of sending targeted emails to rounding inpatient teams at an academic affiliated urban hospital as a means of informing the time spent researching intense reference questions.  


Many factors influence the time spent by librarians on a variety of tasks.  Email is a tool often used by librarians to deliver information to users.  This study analyzes whether targeted email is an efficient means delivering information to inpatient rounding teams.

Breaking Up Is Sometimes Best: Reimaging the Annual Report to Maximize Its Marketing Impact

Paul Schoening, Laura Ragan Swofford, Bob Engeszer, and Debbie Thomas, Becker Medical Library at Washington University School of Medicine in St. Louis


To transform the library’s annual report into an attractive marketing piece that showcases the value of the library in meeting the needs of the medical center community and fulfilling the missions of the medical school.


We re-envisioned the library’s traditional annual report format and created a three-tiered approach that produced three versions of the report, which could each be used in different ways.

The main version became a slick 12-page booklet with article-form detail about how the library supported each of the missions of the medical school – research, education and patient care – during the fiscal year, plus infographic-style representations of impactful facts and figures. This was distributed to deans of the medical school and kept on hand to for meetings and presentations.
We then condensed that information into a flyer version which was placed at the library’s circulation desk for patrons to pick up as desired. We also placed this version on top of the main version when delivering the report to the deans in the hope that the quick highlights would draw them into reading the larger report.

The third version was a “supplement and appendices” piece which detailed library activities by department and listed financials, collection statistics, events, etc. This text-heavy matter was primarily produced as a historical record for the archive.


All versions were well received, gaining significantly more attention from university leadership than the previous approach. Our goal is to fine-tune and continue with a similar approach next time.

Group Interview: A Unique Method of Evaluating Faculty Candidates

Lisa Traditi, Lilian Hoffecker, and Ben Harnke, University of Colorado Anschutz Medical Campus


To see if using a smaller search committee, a shorter timeline, and a modified version of the Assessment Center Group Interview would shorten the time it takes to successfully recruit a new faculty librarian.


The traditional university library faculty search process can take 6-8 months from time of job posting until the new faculty member’s first day on the job.  Faced with a vacancy and a new deputy director, we embarked on a mission to significantly shorten the search process.  The search committee consisted of three faculty from the department, rather than the usual five person committee with representation from several departments.  We shortened the job posting time, completed the initial review in half the usual time, and finished with a unique final interview process during which we invited all the final candidates to interview on the same day in a hybrid of the traditional faculty interview mixed with the Assessment Center Interview.  To gather more information on this experiment, we will send surveys to the following groups to gather their thoughts, anonymously, on the process:

1. the final candidates and
2. the library staff and faculty

Additionally, we plan to survey our American Association of Health Sciences Libraries (AAHSL) colleagues to discover if any have used any version of the Assessment Center Interview.


To be determined

I Called D!BS: Show Me Your Favorite Study Room

Alissa Fial, Danielle Drumond, Roxanne Cox, and Sue Clark, University of Nebraska Medical Center


McGoogan Library of Medicine launched a self-service reservation system for open study rooms in Spring 2016 to address the issues in the previous room key-check-out system.  We explored options to make the rooms more available for all students and chose D!BS, an online reservation system. The Library anticipated the launch of D!BS to help with better utilize of study space (a common complaint) and led to overall user satisfaction. This presentation will discuss the steps taken to initiate the self-service study room reservation system from choosing a platform to training staff, marketing, and finally responses from the McGoogan Library patrons.


Utilizing a mix-methods approach, we opened a survey asking for responses from individuals to indicate their preference for the online study room reservation system, D!Bs, as well as feedback regarding the system itself, including suggestions for improvement.


Available at the time of presentation.


The initial results indicate the implementation was a success. Staff appreciated saving time due to decrease maintenance of the rooms and the check-out process. Further, staff continued relationships with patrons through education of system, assistance, and technical support. The library also anticipates a complete renovation to commence in 2018/2019. Strategic initiatives will explore continuing with the current product, using university's centralized room scheduling or another platform. Experience with D!BS and student responses are anticipated to affect the decision. The comments received will assist with renovation decisions (e.g. signage, usage hours, marketing).

Evaluating the Consistency and Quality of Search Strategies and Methodology in Cochrane Urology Group Systematic Reviews

Jennifer Lyon, Children’s Mercy Hospital, Carrie Price, Johns Hopkins University, Jamie Saragossi and Clara Tran,Stony Brook University


The Cochrane Urology Working Group has undergone multiple administrative and personnel changes over its history. Presently, there are nearly a dozen Information Specialists volunteering from several institutions and two countries. To identify areas for quality and consistency improvement, we evaluated the search methodologies in 64 Urology Group Reviews/Protocols.


64 published Urology Group Cochrane Systematic Reviews (CSR) and Protocols (CSP) were downloaded from the Cochrane Library on September 15, 2016. A data form was created using Qualtrics consisting of several sections including expanded PRESS (Peer-Review of Electronic Search Strategies) elements, database selection, search methodology reporting, & consistency. Four librarians, including two Cochrane Urology Assistant Information Specialists, evaluated 20 CSR/Ps each, allowing overlap to verify data extraction reliability.


Librarian reviewers noted high variability in CSR/P search methods including selection of databases searched, full search strategies reporting, and use of publication filters, clinical trial registries, conference proceedings, and journal TOCs. Within search strategies, common errors included wrong line numbers, misspellings, inappropriate syntax, and duplicated lines.


Cochrane Reviews are frequently viewed as the "gold standard" of systematic reviews, therefore the CSR/Ps should have high quality search methodology. This retrospective analysis represents a historical overview of search method reporting in CSR/Ps from the Cochrane Urology Group. Our results demonstrate a need for improved standardization including complete documentation of all strategies, more consistent database selection, less variation in strategy construction, increased use of peer-review and inclusion of the PRISMA Flow Diagram, and tighter adherence to the Cochrane Handbook/MECIR Standards.


Evidence-Based Practice Boot Camp for Nurses: From Theory to Application

Kristen DeSanto, University of Colorado Anschutz Medical Campus, Cara Spencer, University of Colorado Hospital


To determine if teaching evidence-based practice (EBP) theory to registered nurses (RN) in a full day workshop leads to the application of EBP principles in their work environment.


The attendees of the EBP workshop are RNs working in direct patient care settings at a health and hospital system affiliated with an academic medical center. The workshop is taught by advanced practice RNs and a librarian and covers topics such as developing clinical questions, synthesizing evidence, and incorporating evidence into practice. The librarian teaches a session on searching for the evidence.


A survey will be given to RNs who have participated in the EBP workshop. The questions will assess frequency of use of EBP principles since the workshop, including formulating answerable questions, searching for relevant evidence, and critically appraising literature.


Results will be available by October 2017. The authors hypothesize that participation in the EBP workshop leads RNs to frequently use and apply EBP principles in their work environment

This survey will provide insight into how well this type of workshop leads to application of EBP principles by RNs, and can be used to guide those looking to implement or revise a similar type of workshop in their setting.

First Year Medical Students Shift to Digital Preferences over Print

Lori Fitterling, Jessica Berry, and Marilyn DeGeus, Kansas City University of Medicine & Biosciences


As libraries seek to provide both print and digital books, documenting high usage along with understanding patron format preferences is essential for collection development. The purpose of this project is to better understand the format preferences of first year medical students in regards to print versus digital resources.


At the D’Angelo Library, 50% of first year medical student textbooks are freely available digitally through library subscriptions, and one print copy of all current textbooks are placed on reserve. Usage statistics for both print and digital textbooks and all digital resources were compiled. Two years of first year medical students (FY2016 and FY2017) were surveyed the first week of classes and again at the end of their first year, about their preferences in using print over digital resources.


Digital access usage for textbooks was dramatically higher when compared with print book checkouts and overall digital resource usage was comparatively high with other student years. Surveys revealed that first year medical students experienced a dramatic shift away from print with a preference for digital resources during their first year of medical school.


By tracking usage statistics of textbooks and the overall usage of digital resources, and by looking at pre and post perception surveys, it can be concluded from this research that first year medical students change their format preference for resource usage from print to digital during their first year of medical school, and the digital textbook collection should take precedence over print when allocating library resources.

Almost One out of Five Requested Articles are Freely Available to the Public

Caryn Scoville, Katherine Emerson, and Caroline James, University of Missouri


In September 2016, we sought to find out how many articles requested from our academic medical library Interlibrary Loan department were free to the public and where these articles were accessible.


Journal article titles were searched by our borrowing specialists in PubMed, Google Scholar, and Google to see if they were available for free.  Links to full-text were followed and verified to be fully free full-text accessible to the public. No sites were logged into in order to obtain articles. If articles were found to free in more than one venue, then all free locations were noted. 


19% of articles were available for free (189 free out of 995 requested). ResearchGate was the place that most free articles were found.


Almost one out of five articles ordered from our academic medical library Interlibrary Loan department were free. Users fail to check for or fail to find all of the free articles which are available to them, and it is worth the time for library staff to search for freely accessible articles.

Solo Librarians: Demographics, Duties, Needs, & Challenges

Angela Spencer, St. Luke’s Hospital, Elizabeth Laera, Brookwood Baptist, Halyna Liszczynskyj, and Louise McLaughlin


To obtain data on how many librarians classify themselves as solo librarians within a medical/hospital setting.  Solo librarians constantly face challenges to maintain and expand services vital to their users.  By quantifying their number and needs, a stronger voice can be developed.


A ten question survey using SurveyMonkey was sent to various medical library related listservs that are of interest to solo librarians.


383 surveys were returned, the majority from hospital and academic librarians.  Other settings include clinics, organizations, research institutions and Veteran’s institutions.  Duties showed the variety of hats a solo can wear.  Duties included: reference, interlibrary loan, teaching, committee work, website development, marketing, creating policies/procedures, writing grants, archives, informatics and other work.  The “best challenges” question was the most insightful into what the needs are for solos.  Major challenges included: funding/budget, awareness/visibility, time management, value/ROI/proving your worth, staffing, space, promotion/marking/outreach, professional development, technology and organizational mergers. 


The full survey results quantify the size of the solo librarian population, and the contributions and challenges they face working in solo settings.  This data can contribute useful information to discussions on best ways to support, educate, inform and advocate for this population.


Solo Librarians are faced with similar financial, marketing and operational challenges regardless of setting.  We hope to encourage peers to share their challenges and concerns and work with NN/LM and MLA to educate them about solo librarians’ needs and concerns so that we can sustain our future.

Clinical Medical Librarian Licensure: Pros and Cons

John Bramble and Clare Hamasu, University of Utah, and Shawn Steidinger, Primary Children’s Medical Library

In hospitals and clinics, anyone who “touches” a patient has a license authorizing them to do so...from the phlebotomist to the cardiologist, from the genetic counselor to the social worker and so on. Everyone, except the clinical medical librarian, that is. The question of requiring a license to practice clinical medical librarianship is a topic worth discussing. This poster will explore the first step in this discussion, understanding the positives and negatives of occupational licensure. The main purpose of licensure is ensuring health and safety protections to consumers. Licensure has benefits, especially for workers, one being protection from competition by limiting fields to those who demonstrate they have the essential knowledge and skills to practice their profession. Licensure, however, comes with substantial costs. Evidence suggests many of the requirements for licensure do not match the actual skills needed to practice. Further evidence shows licensure may increase the costs for goods and services, restrict employment opportunities, and cause difficulty taking skills to another state. Should licensure be required for clinical medical librarians? This poster will inform your point of view.

Towards Detecting Hype and Controversies in the Life Sciences Literature via Citation Patterns

Wladimir Labeikovsky, University of Colorado Anschutz Health Sciences Library


Although citation analysis is an established field, its use in the life sciences literature for measuring academic research impact is most often targeted toward simplified parameters or ‘scores’. Furthermore, the sheer growing volume of the literature combined with the institutional incentives to cultivate ‘high-impact’ publications only makes the problems related to reproducibility, propagation of wrong theories and results, and changes in the scientific consensus more acute.


We propose to obtain a series of indicators, or profile, in subsets of known controversial life sciences literature that can be applied to detect past, unheralded controversies and developing ones. For example, one anecdotal pattern is that of a ‘high-impact’ (as measured by both citations and press coverage) publication subsequently rebutted by a series of ‘low-impact’ studies. We plan to take into account citation networks, citation modalities, press coverage, retraction records, journal impact factors and other measures to determine if a reliable bibliometric profile can be established to search the literature. We will look to the methodology of past bibliometric studies on paradigm shifts and failed information epidemics previously applied to the physics and mathematics literature and adapt it as appropriate to the modern life sciences literature.


Preliminary findings will be presented at the meeting.

Using MailPoet to Manage Faculty Publications Alerts and Track User Engagement

Taira Meadowcroft, Diane Johnson, and Caryn Scoville, J. Otto Lottes Health Sciences Library


Discovering a need for research faculty to understand what their colleagues were researching and where they were publishing, the University of Missouri School of Medicine Research Council wanted a way to provide this information in an easy to read platform. The Research Council contacted the library for a possible solution. This poster will discuss how librarians create monthly email newsletters using the free WordPress plugin, MailPoet to showcase new research.


Searches are run monthly to identify articles added into the Scopus database in the last 30 days: one for articles in medicine and related fields, and the other for articles in other disciplines. Searches are run and the results are analyzed to highlight the article published in the journal with the highest impact factor. A chart is also created to highlight the journals with the top ten impact factors. With the analysis complete, two WordPress posts are created and published on the library website: one highlights the journal with highest impact factor, and the second post provides an overview of the recent published articles in medicine and related fields, as well as a link to other disciplines. Posts are pulled into a MailPoet newsletter, sent out to the School of Medicine Research Council subscription list. The librarians can track user engagement including who opened the newsletter, and who clicked on the newsletter to go to the original posts. Based on feedback from MailPoet metrics, the librarians have been able to modify the newsletters since January for optimum viewing.

Focus Groups as a Method to Build Library Services and Partnerships across the Institution

Courtney Butler, Children’s Mercy Kansas City and Megan Molinaro, Sedgwick LLP


Describe a case study where focus groups were utilized as a method to obtain support for a new hospital-wide library service and to gather feedback for project proposal refinement.


Children’s Mercy is an independent, non-profit 367-bed pediatric health system with multiple clinic locations and a strong focus on research. It offers a pediatric residency program and over 37 subspecialty fellowship programs.


Key stakeholders were identified and issued invitations to participate in focus group sessions. Invitations included a statement encouraging participants to recommend or invite additional colleagues, and more than 40 stakeholders from over two dozen departments participated. Participants ranged from front-line staff to high-level administration and were grouped into 5 function-based cohorts. Sessions were conducted over the course of 6 weeks, and one-on-one meetings were made available for those with scheduling conflicts. Each session consisted of a short 10-15 minute presentation followed by 30-45 minutes of guided discussion and time for open Q&A.


Feedback was overwhelmingly positive and allowed for substantial project improvements. The feedback and support were also critical in gaining approval from hospital administration for the venture. Library staff were able to make new connections throughout the institution and build enthusiasm for the project. Task forces have been formed by tapping into this network to support ongoing project implementation, including policy and procedure development and software user testing.


Focus groups can be an effective tool in improving projects and services, securing administrative support, and building library partnerships across institutions.

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