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Midcontinental Chapter of the
Medical Library Association

* Colorado * Kansas * Missouri * Nebraska * South Dakota * Utah * Wyoming *

ANNUAL BUSINESS MEETING
30TH ANNUAL MEETING
MCMLA 2001, NEW ORLEANS, LA
Saturday, October 27, 2001

Minutes

I.  Call To Order

MCMLA Chair, Lisa Traditi called the meeting to order at1:05 p.m.  

Jerry Carlson, Acting Parliamentarian, verified that a quorumof members was not present, so business could not be transacted.   However, reports could be given.

II.Approval of Minutes

Approval of the 2000 Business MeetingMinutes was tabled until the 2003 Business Meeting.

III.Officer Reports

A. Chapter Chair: Lisa Traditi – See attached

Additions:

  1. We will receive a percentage of the Tri-Chapter Meeting profits based on our percentage of attendance.
  2. Members are needed for the Research Committee
  3. Lisa has asked Bob Pisciotta to change the MCMLA-L programming so that replies will automatically go to the original sender, not to the list; Wayne Peay reported that Bob is planning to take a vote on which approach users prefer.
  4. Lisa thanked Martha Burroughs and Lynne Fox for helping Brian Tordoff bring up an electronic MCMLA Express.   Patricia McNary will take over as Publications Chair.

B.Vice Chair/Chair Elect: Teri Hartman

See attached ChapterChair Priorities 2001-2002 and 2001-2002 Committee Structure

Additions and otherchanges to Committee Structure:

  1. Governmental Relations: Kay McCloskey, Susan Coutner
  2. Research: Diane Johnson
  3. Benchmarking Liaison: Rosalind Dudden
  4. “Program Planner” is now “Annual Meeting Advisor”

C. Immediate Past Chair: Anna BethCrabtree

Anna Beth has been revising the Policyand Procedure Manual; suggestions should be made within two weeks, before sheturns the job over to Lisa.

D. Chapter Council Representative andAlternate: Lisa Traditi for Mary Helms –

See attached.

Either Kerry O’Rourke or Linda Garr Markwell is the newChapter Council Chair.

E. ExecutiveSecretary: Saundra Brenner

Saundra stated that she is responsible for membership dataand fiscal affairs.   Both are managedon the calendar year.

1. Annual FinancialReport for 2001: Attached

We have 202 members in good standing.

[At this point Lynn Fortney,Southern Chapter Chair, invited us to help them celebrate their 50thbirthday.   The meeting recessed to doso.   On reconvening, Lisa noted that aninformal meeting was held in 1968 which called for the formation of the CentralStates Regional Medical Library Group.  MLA Chapter status was requested and probably granted in 1970.   This was per an “MCMLA Facts” sheet inLisa’s notebook; she will ask Lynne Fox to put this information on thewebsite.]

Saundra will publish a full statement in the next Express.

2.  2002 Budget: Attached

Highlights:

The deficit was noted; we have historically never spentas much as we budgeted

Travel is a big item

$1500 has been added to allow meeting planners to hiremajor speakers

$300 has been added to Education as a stipend forContinuing Education class developers

NNLM/MR pays MCMLA for the use of MCMLA-L rather thancreate their own discussion list

F. Meeting Planner:Rebecca Graves – See attached

G. Archivist:Rose Schinker – No report

IV. Committee Reports

A. Bylaws Committee: Katie Voss

Katie had distributed copies of the current bylaws asmembers entered the meeting room

Katie thanked Peggy Mullaly-Quijas for help inpreparing the Bylaws

The Committee is short one member; volunteers shouldcontact Katie (kvoss@graceland.edu)or Teri Hartman

The Committee will make sure the Bylaws are included inthe MCMLA website

Katie asked for recommendations and questions.  Roz Dudden recommended making a change inthe quorum

B. Education Committee: Jean Le Ber

  1. Jean thanked the Committee for their help in coordinating Continuing Education for the Trichapter meeting.  They had presented a list of 19 classes, reduced to 15 due to low registration, and provided monitors.
  2. There is now a web page for educational opportunities by state and other education services
  3. The Committee will work with Cindy Perkins to have good CE programs at the Topeka meeting next year.  They will survey MCMLA-L for suggestions.

C.GovernmentRelations Committee: Bryan Stack – see attached

D.Honors and AwardsCommittee: Jerry Carlson (in a tux)

Jerry Carlson presented ChapterAwards:

  1. Barbara McDowell Award for Excellence in Hospital Librarianship:

KarenWiederaenders, St. Luke’s Hospital, Kansas City

  1. Bernice M.  Hetzner Award for Leadership in Academic Librarianship

Kathleen “Kay” McCloskey,University of Utah Eccles Health Sciences Library

  1. Outstanding Achievement Award

Martha Burroughs, University ofColorado Health Sciences Center Denison Memorial Library

Certificates of service were awardedto Chapter Officers, Committee Chairs, and Committee Members present.  Lisa thanked all who served and asked Jerryto mail the rest of the certificates.

E.MembershipCommittee:  Lenora Kinzie

  1. The current membership is  202 paid members and  20 new members. 
  1. The Committee will work with Saundra to clean up the list and subscribe all members to MCMLA-L.
  1. They will work with students to recruit them to the profession.

F. NominatingCommittee: Lisa Traditi for Cynthia Fedders

  1. Winners of the 2001 Election are:

a.  Vice Chair/Chair Elect – Debra Ward

b. Recording Secretary – Nancy Peterson

c.  Chapter Representative Nominate (MLA Potential Member) – MarlaGraber

  1. The Committee will be looking for candidates for these positions, plus Chapter Council Representative and Alternate.

G. PublicationsCommittee:  Brian Tordoff – No report

H. ResearchCommittee:  James M. Nyce – see attached

V.  Chapter Liaison Reports

A. Membership Liaison: Gayle Willard

The MLA Membership Committee has 7 core members and a liaison from each chapter and section

Beverly Bradley is the Membership Coordinator

The Committee will meet in January with a huge agenda; items for discussion include mentoring, dues, and recruitment and retention

As Gayle is also a core member, she is willing to turn over the MCMLA Liaison position to another member

B. Credentialing Liaison: Peggy Mullaly-Quijas – No report

Lisa asked all AHIP members tostand and be recognized, and encouraged the rest to do the (easy) paperwork andjoin.

C. Benchmarking Liaison: Roz Dudden

Roz recognized Audrey Newcomer for her two-year serviceas Benchmarking Educator

Roz will contact all MLA members in MCMLA to recruitState Coordinators and encourage participation

The goal is to get all hospital, the all other medicallibraries, into the database regardless of MLA membership

They hope to get 300 hospital libraries to participatein the first year

The cost won’t be known until the project isfinished.  There may be a charge forreports.  Parts of the survey may bepublished.  MCMLA might subsidize reportcosts for members.

Keith Cogdill has contact with MLA to report on how toappraise the value of information and libraries; a future version of theBenchmarking form may reflect this

VI.  Annual Meeting Reports

A. 2000 Denver, Colorado:Lisa Traditi

The meeting made $5060.66 after loan repayment, which wassplit with the Colorado Council of Medical Librarians.

B. 2001 New Orleans, Louisiana: RebeccaGraves – see attached

There were 56 posters, 47 contributed papers, and 19continuing education classes.

C. 2002 Topeka,Kansas: Lenora Kinzie, Cindy Perkins (dressed as sunflowers)

Lenora and Cindy presented an original video on Kansas

The meeting will take place October 5-8, 2002 at the Capital Plaza Hotel in Topeka.  The meeting room rate is $99 per night.

Lenora and Cindy presented door prizes.  Saundra Brenner won the free MLA membership.

VII. Other OldBusiness –  None

VIII. MCMLAPriorities for 2000-2001: Teri Hartman – see attached

Teri emphasized that all members, not just committees, willmake these priorities come true.

IX.  New Business

Lisa reported on Executive Committee ideas for using our healthy Treasury:

Make this year’s registration discount permanent at arate of 10% for members who take full registration and at least one CE class

Promote electronic learning either by developing ourown online programs or by subsidizing use of existing programs

Provide and additional $1500 to local annual meetingplanners for major speakers, in addition to the usual $2000 seed money

If members develop CE courses and agree to present themat MCMLA, have MCMLA subsidize the $150 MLA accreditation fee

Give a $100 award for the best research publications,contributed papers, or posters

Roz Dudden suggestedsomeday buying teleconferencing equipment

  1. Consensus was reached to thank the South Central Chapter for hosting the Tri-Chapter Meeting (this was done in that afternoon’s final General Session, with a parade led by Ken Oyer playing “Down the River in New Orleans” on clarinet and a soft-shoeing Jerry Carlson, still in his tux and carrying an open umbrella as a traditional “second-liner”.)
  2. Lisa presented Teri with a surrogate gavel and wishes for time enough to accomplish her goals, trust in herself and the committees to move ahead confidently, and enthusiasm.  Teri presented Lisa with a glass sculpture with an engraved stand in recognition of her service as Chair

X.  Adjournment

The 2001 MCMLA Annual Meeting was adjourned at 3:18 p.m.

Respectfully Submitted, 
Jerry Carlson
Recording Secretary

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