Midcontinental Chapter of the
Medical Library Association
* Colorado * Kansas * Missouri * Nebraska * South Dakota * Utah * Wyoming *
Annual Business Meeting
34th Annual Meeting
MCMLA 2004 - Kansas City, Missouri
Friday, October 1, 2004
I. Call to Order
MCMLA Chair Lenora Kinzie called the meeting to order at 9:00 A.M. Parliamentarian, Nancy Woelfl announced that there was a quorum present.
II. Parliamentary Procedure for Meeting
Nancy Woelfl reviewed parliamentary procedure for the meeting.
III. Review & approve 2003 Business Meeting Minutes
Moved by Peggy Mullaly-Quijas, second by Kay Cimpl Wagner to approve as written. Motion carried.
IV. Officer Reports (see reports)
A. Chair – Lenora Kinzie
Lenora compared her year to Lewis & Clark. She updated the membership on chapter accomplishments. Submitted MLA Chapter-Level Leadership Education Challenge Grant to help provide funding for Michelynn McKnight’s CE presentation. Did not win grant. Change: 6 priorities listed at the last MCMLA meeting have been reorganized under the new MLA strategic goals. Willingness to Serve forms will come out with membership renewals in January. Financial Plan: contacted Ray Naegele, MLA Director of Financial & Administrative Services, who suggested a chapter financial investment model – look at investments & grants rather than dues for added income. There will be a task force to look at this during the next year. We will also look at annual meeting finances/fundraising. Tax exempt status is not really feasible because MCMLA operates across state lines. Communication: still need to increase use of listserv by making it our only method of communication. Website redesign will be demonstrated later in the meeting. Joint Meeting: Omaha, 2007 will be a joint meeting with Midwest Chapter. Recognition: Honors & Awards had multiple candidates for the 3 major awards. New: asked membership to “toot their own horn” & indicate their accomplishments for the year. Also featured new members in the Express. Officers & Appointees & Committees: recognized past chairs. New membership brochure for use as a recruitment tool. Budgeted $100, actual cost $385. KUMC has agreed to continue to host our listserv free of charge. Memorandums of understanding for NN/LM-MCR to support our annual meeting with funds & a draft regarding their use of the listserv. Financial Audits will be completed on even years. Approved the renewal of the chapter CDs.
Lewis & Clark were heroes but not everything went according to plan. Be bold: personally, work environment, professionally, MCMLA - It’s been a good year, but not as much as I hoped.
B. Chair-Elect - Kay Cimpl Wagner
Announced the appointed officials, committee chairs & members for 2004-2005.
C. Immediate Past Chair – Deb Ward
Reviewed the procedures book & recommended updates. Some recommendations include photos on the website, membership list on web, pre-meeting for voting members of executive committee, Willingness to Serve forms, increased listserv usage.
D. Chapter Council Representative – Lisa Traditi – see report
Of 14 chapters – 9 have the alternate become the representative & elect a new alternate. Recommend that we consider this with the understanding that it is a 6 year commitment. Majors chapter project of the year was awarded to Pacific NW for Survey Monkey as a chapter license & held a CE for their members. Chapter sharing roundtables are a wonderful program. Please send topics to Marie & try to attend. MLA would like to have each chapter award a registration to the roundtables, perhaps targeting a new member.
E. Chapter Council Alternate – Marie Reidelbach
No report
V. Appointee Reports
A. Executive Secretary – Peggy Mullaly-Quijas
Official contact for MCMLA membership database & finances.
Filed taxes & maintained not for profit status.
222 members/24 new.
1. 2004 Financial Report
$19,780.89 checking; $6,796.60, $5,039.41, & $5,047.06 in CDs which earned $547 in interest; $36,663.96 total assets as of Sept 17.
2. 2005 Budget
presented 2005 budget.
B. Auditor – Cheryl Scott
An audit was conducted on Friday, August 20, 2004 of 2 years of financial records. All checks were accounted for, all invoices have been promptly paid, and there were no discrepancies in the financial records.
C. Annual Meeting Advisor – Rebecca Graves
Has been working on annual meeting planners manual. Has been advising the local arrangements committees. Looking into Paypal for online registration.
D. Archivist – Sue Fleming
Has successfully gone through all boxes. Has a small office with a workspace. Considering digitizing some of the information, updating histories. Unidentified photos will be posted to the website. Looking for any help.
E. Parliamentarian – Nancy Woelfl, Ph.D.
No Report
F. Photographer – Ken Oyer
No Report
G. Web Editor – Liz D’Antonio-Gan
New links to advocacy, Annual Meeting photos. Annual meeting segment will become an annual event. Working on website redesign. Hope to make it more dynamic. De-link the e-mail directory for security reasons – a URL will be sent out contact Peggy or Web Editor to get the link. New Web Editor Russ Monika.
VI. Committee Reports
A. Bylaws – Mary Helms
Originally proposed 3 changes. MLA must be notified of proposed changes & they commented that 2 of the three changes were not necessary, so only 1 change will be voted on.
B. Education – Jean Sidwell
Online survey of membership – 57 responses. Top issue was technology. John Bramble to chair CE for Utah. Kitty Serling chaired CE for KC.
C. Governmental Relations – Susan Centner
Goal to keep membership informed with government actions that affect them.
D. Honors & Awards – Sarah Kirby
Barb McDowell Award – Erika Lake
Bernice Hetzner Award – Lisa Traditi
MCMLA Outstanding Achievement – Peggy Mullaly-Quijas
Contacted all members to solicit nominations. Checklist of supporting documents. Streamlined the process.
E. Membership – Nancy Peterson
Updated the membership brochure. Sent to prospective members & library schools. Interviewed new members & published in the Express. Recognized new members. Recognized accomplishments & retired members. Free MCMLA membership drawing (don’t have to be present to win).
F. Nomination – Joan Stoddard
Thanked all those who ran.
Jim Bothmer – Chair Elect
Liz Workman – Recording Secretary
Anna Beth Crabtree - MLA Nominating Committee
G. Publications – Lenora reporting for Amanda Enyeart
2 issues of Express posted in PDF format on the website, included profiles of new members. There will be a special meeting issue. Please send any submissions to Amanda Enyeart.
H. Research – Lenora reporting for Diane Johnson
Raise awareness & knowledge – sent info on EBL. Convened an electronic journal club. Developed criteria for best research poster & research paper at this annual meeting. ($100 award from NN/LM). Cam Gentry announced the award winners:
Best Research Poster – Lynn Fortney
Best Research Paper - Kay Cimpl Wagner
VII. MLA Liaison Reports
A. MLA Benchmarking Liaison – Rosalind Dutton
Inform & encourage participation in the MLA Benchmarking Network. There is now an editorial board to synthesize & report on data. 373 participants in 2004, 316 hospital & 57 non-hospital libraries participated. 34 MCMLA members participated. Data collection closed August 1, 2004. Results will be posted on MLANET under the members-only section, probably in January.
Rosalind has applied for & received a publications grant, & will begin writing a book on benchmarking in about 3 weeks. The grant is for 2 years. Has been accepted by MLA books for publication.
B. MLA Credentialing Liaison – Anna Beth Crabtree
Early part of the year e-mail consult questions. For the MCMLA chapter meeting, consulting appointments were set up. 7 individuals from 5 states took advantage of this service. Considering a booth at Utah. Lynn Fox will be the incoming Liaison. Anna Beth will be on a special task force at MLA as a final reviewer for all provisional portfolios & match these members with a mentor.
C. MLA Membership Liaison – Stephanie Weldon
MLANET has a new listserv for students. There is a new report function where you can request a list of new members. Also on the committee to look at other organizations to see what benefits they offer. There will be a drawing for a free MLA membership.
VIII. Annual Meeting Reports
A. Sioux Falls, 2003 – Kay Cimpl Wagner, Pat Hamilton
Made a profit & were able to repay the seed money.
B. Kansas City, 2004 – Kelly Klinke, Peggy Mullaly-Quijas
15 exhibits – 2 library schools, Attendance:122 Thurs., 110 Fri.
C. Salt Lake City, 2005 – Joan Stoddard, Lynn Wilson
Will report later.
IX. Bylaws Revisions
Quorum will remain at 10%, therefore no change.
Amendments will still need a 2/3 majority of those present, therefore no change.
Article 7, Section 2, Part F: Forward names of those elected [no numbers] Motion from committee. Motion Carried.
X. Russ Monika – New Web Design
Russ presented a proposed new web design & asked for comments & ideas from the membership. Contact Russ with any ideas.
XI. Old Business
XII. Installment of MCMLA 2004/2005 Chapter Chair
Lenora Kinzie thanked the organization for the opportunity to serve, expressed excitement for the coming year & passed the gavel and “Be Bold” emblem to Kay Cimpl Wagner.
XIII. Chapter Priorities for 2004/2005
Kay Cimpl Wagner presented her priorities for the upcoming year in a presentation entitled “Ordinary People Become DJs”. The face of our world is that tighter budgets have caused librarians to be replaced by “ordinary people”. A full listing of priorities was distributed. Highlights included: Recruitment & diversity to, strengthen communication with programs, web based resources, research endeavors, mentor database, PR task force, financial task force, increased communication between committees. We thrive because of our members. Contact Kay if you would like to be a part of a task force.
XIV. Recognition of 2004 Annual Meeting Group
Kay Cimpl Wagner thanked the Kansas City group for a wonderful meeting. Peggy Mullaly-Quijas & Kelly Klinke introduced the committee members.
XV. 2005 Annual Meeting Promotion
The local arrangements committee invited everyone to attend the 2005 annual meeting in Salt Lake City & showed a video about the city. Lynne Wilson explained her Geo-cache activity – it is using a GPS device to find places where people have left things. A bug was launched in Kansas City, with the hope that it will return to Utah in time for the annual meeting. They also drew names and gave away Utah products.
XVI. New Business
Drawings were held for free memberships:
MCMLA – Cindy Logan
MLA – Emily Epstein
XVII. Adjournment
Kay Cimpl Wagner moved & Ken Oyer seconded - meeting adjourned at 11:06 a.m.
Respectfully submitted,
Betsy Mueth, Recording Secretary